Documents
Classifying documents with rules
Deposit first, decide access once with a rule.
The « Classer » list
Documents without a decided access (imported « decide later », new files from a server, mail attachments) wait in Classer. Only administrators see them; no employee can find them in a search or an answer.
Rules
A rule says: « documents whose folder or name contains X go to department Y » (or to a role, or to everyone). Apply it once and it also handles the documents that arrive later.
By hand
You can also open a document and set its access directly. Every change is recorded in the audit log.